Effective Date: January 1, 2025
Last Updated: February 26, 2025
AIT Solutions (“Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting personal data. This Privacy Policy outlines how we collect, use, store, and protect the personal information of clients, employees, project-based workers, and freelancers.
1. Scope of the Policy
This policy applies to:
Clients (businesses and individuals using our services)
Employees (full-time and part-time)
Project-Based Workers (contractual/temporary staff)
Freelancers (independent contractors or remote workers)
2. Information We Collect
We collect different types of personal and professional data depending on your relationship with us.
(a) Clients
Business name, contact person’s name
Email, phone number, and address
Project details and requirements
Payment details (excluding sensitive banking data)
Communication records
Feedback and testimonials
(b) Employees
Full name, date of birth, gender, nationality
Contact details (phone, email, address)
Government-issued IDs (Aadhaar, PAN, passport)
Bank account details for salary payments
Work experience, educational qualifications, certifications
Emergency contact details
Performance evaluations, attendance, leave records
Security access logs (if applicable)
(c) Project-Based Workers & Freelancers
Full name, email, phone number
Bank/payment details for invoices
Work experience, portfolio, certifications
Communication records related to project work
System logs (if working on our platform)
3. How We Use Your Information
We use collected information for:
Clients
Project execution and communication
Payment processing and invoicing
Customer support and service improvement
Compliance with legal requirements
Marketing and promotional activities (with consent)
Employees, Project-Based Workers & Freelancers
Employment records and HR management
Payroll processing and tax compliance
Assigning projects and tracking progress
Contract enforcement and payment processing
Ensuring security and preventing fraud
Compliance with legal and regulatory requirements
For freelancers and project-based workers, we use data strictly for project coordination, invoicing, and contractual obligations.
4. Data Protection & Security
We take the following security measures to protect your data:
Encryption: Sensitive data is stored using encryption methods.
Access Control: Only authorized personnel can access employee, freelancer, and client records.
Secure Servers: Data is stored in secure servers with regular security updates.
Confidentiality Agreements: Clients, employees, freelancers, and project-based workers must sign NDAs.
5. Data Sharing & Third-Party Disclosure
We do not sell or share personal data with third parties except:
Legal Compliance: If required by law, court orders, or government agencies.
Payment Processing: Shared with authorized financial institutions.
Project Collaboration: Limited data may be shared with third-party service providers (if applicable).
6. Data Retention Policy
We retain your data for:
Clients: Up to 5 years after project completion.
Employees: Up to 5 years after resignation/termination.
Project-Based Workers & Freelancers: Up to 3 years after project completion.
Financial Records: Retained as per taxation laws.
After the retention period, we securely delete or anonymize data.
7. Rights of Clients, Employees, Project-Based Workers & Freelancers
You have the right to:
✅ Access your personal data stored with us
✅ Request corrections if your data is incorrect
✅ Withdraw consent (for clients, freelancers, and project workers)
✅ Request data deletion (subject to legal constraints)
To request data access or deletion, email info@aitsolutionsindia.com.
8. Confidentiality & Non-Disclosure
All clients, employees, freelancers, and project-based workers must:
Maintain strict confidentiality regarding company projects, client data, and internal operations.
Not use any confidential information for personal or competitive purposes.
Return/delete company data upon termination, project completion, or contract end.
Acknowledge that legal action may be taken if confidential data is misused.
9. Use of Company Resources
Employees and workers must not use company-provided:
Email, software, and tools for personal or non-authorized work.
Confidential project details for external work without permission.
Intellectual property (code, designs, strategies) without written consent.
Unauthorized use may result in disciplinary action or legal consequences.
10. Client Responsibilities
Clients agree to:
Provide accurate project details and contact information.
Ensure payments are made on time as per agreed contracts.
Maintain confidentiality of shared resources and deliverables.
Use delivered software/products within the agreed scope and licensing terms.
11. Updates to This Privacy Policy
We may update this Privacy Policy periodically. You will be notified of significant changes.
For questions or data-related requests, contact us at:
📧 info@aitsolutionsindia.com
📞 +91 – 9770551901
